Run your shop

Expenses

Track money going out, repeat monthly costs automatically and see customer debts.

Adding an expense#

1. 1

   Press Add expense

   Enter the title, amount, category and date.

2. 2

   Choose how it is paid

   Cash, bank, Telebirr and so on, and whether it is already paid.

3. 3

   Make it recurring (optional)

   Turn on Repeat monthly for rent, utilities or subscriptions. Sukbay creates a new entry for you every period.

Categories include Inventory, Marketing, Office Supplies, Salaries and Utilities. Filter by category, date range or payment method, and search by title.

Three tabs#

• Expenses — every entry, newest first, with monthly totals. Salaries paid from Employees appear here too.
• Recurring — your templates. A recurring expense is a template: it creates a new entry each period. You can stop it, start again or edit it.
• Customer debts — money customers owe you, shown as cards you can share, edit or settle.

History & export#

History shows changes to your expenses. Export downloads the list for your accountant.

Recurring expenses in detail#

Turn on repeating for rent, electricity, security or any cost that comes back. Choose the period: hourly, daily, weekly, monthly, quarterly or yearly.

• Each recurring expense is a template card showing its amount, period, next due date and how many entries it has created.
• Sukbay creates a new entry in the Expenses list each period and you get a notification.
• Stop repeating pauses it; you can start it again. Use the history button to see every entry it created and the pencil to edit it.
• A weekly expense also shows its approximate monthly cost.
• Turn on Show auto-created in the Expenses tab to see the entries Sukbay made for you.

Collecting a customer debt#

1. 1

   Open Customer debts

   Each customer with unpaid orders has a card listing those orders.

2. 2

   Press Edit

   A payment window opens with the customer, Total owed, Unpaid orders and Paying now.

3. 3

   Enter amounts

   For each order type an amount or press Half or Full. Pay everything fills all of them.

4. 4

   Process payment

   The orders are updated and the debt goes down. Press Share to send the customer their debt statement link.