Run your shop

Employees & payroll

Add staff, control what they can do, and pay salaries.

Adding an employee#

Press Add Employee. A full-screen window takes you through six short stages, so you never face one long form. A little person walks toward the shop as you make progress.

1. 1

   1 · Who they are

   Full name and, optionally, a phone number. The name appears on sales, receipts and the activity log.

2. 2

   2 · Sign-in

   A working email nobody else uses (it is their username) and a password of at least six characters, typed twice.

3. 3

   3 · Role

   Manager, Cashier, Inventory or Sales. Each role starts with sensible access.

4. 4

   4 · Permissions

   Role defaults are already applied. Change them only if the person needs more or less, such as Customer Showcase to edit your online shop. A page that is off is hidden from their menu.

5. 5

   5 · Work details (optional)

   Job title, start date, type, and the salary with how often it is paid. You can skip this and set it later.

6. 6

   6 · Review & create

   Read it once more, then press Create. The employee can sign in right away.

Paying salaries#

The Payroll tab shows what is due this month. Press Pay salary on an employee and confirm. It is recorded as a Salaries expense and the card turns to Paid this month. Salaries are monthly.

Removing someone#

Delete an employee from their card. Former employees stay in your records — tick Show former employees to see them.

Commission on sales#

You can pay an employee a percentage of what they sell, on top of salary. Open the employee's work details and set the commission percent and whether it is taken from revenue or from profit.

1. 1

   Press Pay salary

   On the employee's card or in the Payroll tab.

2. 2

   Turn on “Pay per sale (commission)”

   Choose the dates (this month by default). Sukbay finds the orders that employee sold in that period and works out the commission itself.

3. 3

   Add bonus or deductions if needed

   The screen shows Base salary, Bonus, Commission, Deductions and the Net pay.

4. 4

   Confirm payment

   Choose cash, bank transfer or mobile payment and confirm. It is saved as a Salaries expense.

The Payroll tab#

• Pick the month. The cards show Monthly payroll, Paid this month and Still to pay.
• Each employee row shows salary, what is paid, what is due and a status (Paid or Due) with a Pay salary button.
• Export CSV downloads the month for your accountant.
• A paid salary can be voided with a reason if it was entered by mistake.

An employee's profile#

Open an employee to see an overview (start date, type, email, phone, department, last sign-in), their Pay history and their Activity. From there you can edit details, put on leave, or mark as left with a reason.

Roles and permissions#

Choose Edit access on an employee to switch between Use role defaults and Custom permissions, where you decide each page and action. A page that is off is hidden from their menu. You can also assign an employee to one warehouse, so they work with that warehouse only.